CONSTITUTION.
ROYAL ARTILLERY BOYS, ARTIFICERS
AND
JUNIOR LEADERS ASSOCIATION.
25th March 2007
INDEX.
Association Title
................................................................1
Objects
.................................................................. ............2
Membership
.......................................................................3
Officers
..............................................................................4
Election of Officers
............................................................5
Annual General Meeting
....................................................6
Alterations to the Constitution
...........................................7
Dissolution
....................................................... .................8
1. ASSOCIATION TITLE.
1.1 The Association shall be called The Royal Artillery Boys, Artificers, and Junior
Leaders Association.
2. OBJECTS.
2.1 To bring together in true comradeship and friendship those who have served in the Royal Artillery Boys , Artificers, and Junior Leaders Regiments.
2.2 To hold an Association Annual General Meeting (AGM) in conjunction with a
Reunion weekend.
3. MEMBERSHIP.
3.1 FULL MEMBERSHIP of the Association is open to all who enlisted before
attaining the age of 17 ½ and have served or are still serving as a member of
the Royal Artillery.
3.2 This includes Trumpeters from Woolwich and India, members of The Boys
Battery RA, Artificers , Boys Regiment RA , Junior Leaders Regiment RA ,
Junior Musicians and All Arms Junior Tradesmen Regiment.
3.3 Membership of the Association is also open to all who have served or are still
serving as a member of the Permanent Staff of any of the Units listed in 3.1 and
3.2 .
3.4 ASSOCIATE MEMBERSHIP is open to spouses and partners of Full
Members, Widows, who's late husband / partner fitted the criteria for Full
Membership can also apply for Associated membership. Widows are
exempt from paying the Annual Subscription ,however other Associated
Members will pay the same Annual Subscription as Full Members, due on
the 1st March each year.
3.5 HONORARY MEMBERSHIP shall be proposed by a Full Member for any
person not otherwise qualified to apply for Full or Associate Membership. This will be in recognition of special service and support given to the Association. Proposals for Honorary Membership should be sent to the Secretary for consideration by the Committee. Honorary Members are not required to pay
subscriptions.
3.6 A Database shall be kept of Members. The security of this database is the
responsibility of the Secretary .Every member are asked to inform the Secretary
of change to their address or telephone number. If members do not want their
details circulated to other members they should advise the Secretary in writing.
3.7 All persons applying for membership should fully complete the Association's
Application form and forward it with the required fee to the Treasurer.
If there is any doubt as to the authenticity of the details contained
on the Application Form the Secretary shall request the applicant to
provide all necessary evidence to qualify entitlement to membership of the
Association.
3.8 A Member of the Association may resign at any time by giving notice in writing
to the Secretary. If a member fails to pay their Annual Subscription within 3
months of the 1st.March they shall be deemed by their conduct to have
resigned.
3.9 If a member fails to comply with any part of this Constitution or shows conduct
prejudicial or injurious to the interests of the Association then the 3 Executive
Officers shall consider whether or not that membership should be terminated.
3.10 The Subscription shall be charged to each Full Member and Associated
Member on joining the Association and on the 1st March thereafter.
The responsibility for collecting these Subscriptions shall be the Treasurers
assisted by the Secretary. The Secretary may write to members who have not
paid their Subscription by the 1st May.
The Associations Annual subscription shall be determined by the yearly
running costs of the Association and decided at the A.G.M
4. OFFICERS.
4.1 The Officers of the Association shall be as follows:
President - Non Executive Officer.
Chairman }
Secretary }} Executive Officers
Treasurer }
Other Honorary posts may be created such as Recruiting and Publicity Officer ,
Shop Manager ,Newsletter Editor, Limber Gunner and Web Master. Such
posts shall not carry any Executive powers.
5. ELECTION OF OFFICERS
5.1 All Officers shall be elected at the Annual General Meeting of the Association
by the Full members of the Association who attend the A.G.M
5.2 All Officers are elected for the period of one year, and may be re-elected to the
same Office or another Office the following year.
5.3 The duties of the Executive Officers are to;
(a) To control the affairs of the Association on behalf of the members.
(b) To keep accurate accounts of the finances of the Association through the
Treasurer. All funds belonging to the Association shall be kept in the name
of the Association in a Bank Current Account. All cheques and withdrawal
slips on that account shall be signed by 2 of the following Officers -
Chairman; Treasurer and Secretary. The accounts should be available for
reasonable inspection by Association Members and should be audited prior
to every AGM.
(c ) To co-opt additional members to the Committee as necessary.
(d) To make decisions on the basis of a simple majority vote.
6. ANNUAL GENERAL MEETING.
6.1 The Annual General Meeting ( AGM ) of the Association shall be held during
the Annual Reunion weekend. Members will receive the date of the AGM
in the Newsletter circulated in January/February each year. Members must advise the Secretary in writing of any business to be moved at the AGM at l least 14 days before the meeting .The Secretary shall give notice of the agenda a at meeting at the Reunion weekend.
6.3 The business of the Annual General Meeting shall be:
Commemoration.
"Let us remember with thanksgiving and honour before God and man, all
Ranks of the Royal Regiment of Artillery who have died giving their lives
in the Service of their Sovereign and their Country".
"We will remember them"
Apologise for Absence
Confirm the minutes of the previous AGM
Matters arising.
Receive the Annual Report of the Secretary.
Receive the Treasurers Report.
Receive the Chairman's Report
Election of Officers for the forthcoming year.
Business received in writing by the Secretary from Members 14
days prior to the meeting and included on the Agenda.
Any Other Business.
Dates of the next Reunion.
6.4 Nomination of candidates for election of Officers shall be made in writing to
the Secretary at least 14 days in advance of the AGM. Nominations can only
be made by Full members and must be seconded by another Full member.
In the absence of nominations prior to the AGM nominations may be taken
from the floor
All nominations must have the knowledge and consent of the nominee.
6.5 Decisions made at the AGM shall be by a simple majority of votes from those
Full members attending the meeting. In the event of equal votes, the
Chairman shall be entitled to an additional casting vote.
7. ALTERATIONS TO THE CONSTITUTION.
7.1 Any proposed alterations to the Association Constitution may only be
considered at the AGM. Any alteration or amendment must be proposed
by a Full member of the Association and seconded by another Full member.
Such alterations shall be passed if supported by not less than 2/3 rds. of
those Full members present at the meeting.
8. DISSOLUTION
8.1 If at any AGM of the Association, a resolution is passed calling for the
dissolution of the Association, the Secretary and Treasurer shall proceed to
realise the assets of the Association and discharge all debts and liabilities of
the Association.
8.2 After discharging all debts and liabilities of the Association the remaining
Asserts will be donated to the Royal Artillery Charitable Fund.
